Membership requirements for CFC rated events

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  • Bob Gillanders
    started a topic Membership requirements for CFC rated events

    Membership requirements for CFC rated events

    The CFC office would like to remind all members that it is their responsibility to keep their memberships current. Memberships need to be valid during the entire period of any CFC rated event. Junior members playing in Junior only events are exempted from paying membership dues except for National Junior Events (CYCC, Canadian Junior Championship). Juniors playing in CYCC, Canadian Junior or any Adult tournament need to pay membership dues.

    The CFC office would like to remind all event organizers, TDs, and club officials that it is their responsibility to ensure all participants are current members. They can either collect dues onsite and remit to the CFC office or instruct players to renew directly with the CFC office.

    The CFC office policy has been to go ahead and rate events without verifying that all memberships are current thus relying on the players, event organizers, TDs and club officials to do their part. Why hold up rating an event because of one or two expired memberships? Do we need to review this policy periodically? Most certainly Yes.

    The CFC office will be conducting a comprehensive review of the membership list as of May 1, 2019.
    We will begin with a list of those who appear to have played recently under an expired membership.
    Tournaments rated for 3 months (May July) will be audited 100% for memberships.
    The membership list will be reviewed again for compliance as of August 1, 2019.
    If it is deemed necessary, we will circulate a list of suspended memberships pending payment.

  • Aris Marghetis
    replied
    Originally posted by Alex Ferreira View Post




    Hi,

    As an organizer I think this is great. It will give CFC headaches though.

    Alex F.
    Hello Alex, I believe most people simply renew and pay online, there's no extra human work compared to when Organizers submit collected renewal fees. It seems better for everyone?!

    Leave a comment:


  • Alex Ferreira
    replied
    Originally posted by Bob Gillanders
    The CFC office would like to remind all event organizers, TDs, and club officials that it is their responsibility to ensure all participants are current members. They can either collect dues onsite and remit to the CFC office or instruct players to renew directly with the CFC office.

    Originally posted by Larry Bevand View Post
    Gary Hua just posted this comment...3. If your CFC is expired, please renew online with CFC instead of paying to us. It took us a long time to get all the payments at the recent Ontario Open
    Hi,

    As an organizer I think this is great. It will give CFC headaches though.

    Alex F.

    Leave a comment:


  • Larry Bevand
    replied
    Gary Hua just posted this comment...3. If your CFC is expired, please renew online with CFC instead of paying to us. It took us a long time to get all the payments at the recent Ontario Open

    Leave a comment:


  • Gordon Gooding
    replied
    I agree with Mr. Brown.

    Leave a comment:


  • John Brown
    replied
    If a player has an Expired membership and they cannot prove via a receipt issued by anyone then I say you have to pay a minimum tournament participation fee. I really hate when a player says I paid last tournament but can't prove it.
    You pay to play so if you don't want to pay then you don't play.

    Leave a comment:


  • Egidijus Zeromskis
    replied
    While it is requires time to insure that all players are CFC members, it is not a difficult task. The final reminder, that the player will be not paired if a renewal is not presented, works like a charm :)

    Leave a comment:


  • Christopher Mallon
    replied
    Originally posted by Kerry Liles View Post
    Elsewhere, I hear (again) about the need to update the entire website - wasn't the last update $18K (perhaps I am not remembering correctly). Many people at the time said that was a ridiculous amount and I guess they were right. Hopefully the next iteration will be more cost effective and will actually work out of the box and for many years to come?
    I was one of those, at the time... it wasn't a ridiculous amount of money for a site, but it was a ridiculous amount of money for the site we got, which has always had major glaring issues and has proven extremely vulnerable to infections. I've also said in the past that the CFC should set aside $2-3K per year towards a new site; not sure if that ever happened.

    Even if it had been the best site in the world, it's now old enough it would need replacing by now.

    Leave a comment:


  • Roger Patterson
    replied
    Originally posted by Paul Leblanc View Post
    At Victoria Chess we have mitigated this nagging issue somewhat.
    Our pre-registered lists display glaring red warnings beside the names of players with expired CFC memberships.
    Two weeks before the event we e-mail individuals affected. We send PayPal invoices to those that have difficulty with the CFC site (we get this complaint a lot).
    At onsite registration, the pre-registered list is posted with red letters "see registration" beside the expired members.
    Pairing sheets for every round also display this.
    It hasn't come to this but we're quite prepared to stop pairing expired members after a couple of rounds.
    We pay the $25 affiliation fee annually and get reimbursed 15% for annual memberships sold.
    Agree, a recurrent issue is juniors' parents who are not used to CFC membership dues. It helps a bit that we (Victoria Chess) offer a free tournament membership to new players and point out to them that next time they will have to join the CFC.
    And yes, the whole thing is a royal pain.
    .... and the registration process requires an affirmative statement that their CFC will be OK (or take the option of buying one on the spot).

    Leave a comment:


  • Aris Marghetis
    replied
    At some point over a decade ago,I kinda snapped. Since then, I just won't pair anyone who hasn't either renewed with the CFC (confirmed by the CFC office), or hasn't just paid me in cash.

    This approach has worked for me.

    Leave a comment:


  • Vlad Drkulec
    replied
    Originally posted by Kerry Liles View Post
    In this thread there have been a number of references to "checking membership status with Bob Gillanders" - it seems obvious to me that *IF* the CFC membership rating list was maintained and was up to date on the website there would be no need to check directly with Bob... Of course, this means the membership list has to be updated in real time as much as possible - people who snail mail a cheque for example cannot expect their info to be up to date all that quickly, but someone who renews via the website should reasonably expect the info to be up to the day at least!

    Elsewhere, I hear (again) about the need to update the entire website - wasn't the last update $18K (perhaps I am not remembering correctly). Many people at the time said that was a ridiculous amount and I guess they were right. Hopefully the next iteration will be more cost effective and will actually work out of the box and for many years to come?
    We checked with Bob when the story was that they had renewed within the last few days. There is a gap of a few days from the time where a membership is renewed and the website is updated to reflect that fact. This is one of the things that made us consider the Go Membership platform. This gap will disappear for all memberships processed through the platform which eventually will be all memberships.

    Leave a comment:


  • Kerry Liles
    replied
    In this thread there have been a number of references to "checking membership status with Bob Gillanders" - it seems obvious to me that *IF* the CFC membership rating list was maintained and was up to date on the website there would be no need to check directly with Bob... Of course, this means the membership list has to be updated in real time as much as possible - people who snail mail a cheque for example cannot expect their info to be up to date all that quickly, but someone who renews via the website should reasonably expect the info to be up to the day at least!

    Elsewhere, I hear (again) about the need to update the entire website - wasn't the last update $18K (perhaps I am not remembering correctly). Many people at the time said that was a ridiculous amount and I guess they were right. Hopefully the next iteration will be more cost effective and will actually work out of the box and for many years to come?

    Leave a comment:


  • Paul Leblanc
    replied
    At Victoria Chess we have mitigated this nagging issue somewhat.
    Our pre-registered lists display glaring red warnings beside the names of players with expired CFC memberships.
    Two weeks before the event we e-mail individuals affected. We send PayPal invoices to those that have difficulty with the CFC site (we get this complaint a lot).
    At onsite registration, the pre-registered list is posted with red letters "see registration" beside the expired members.
    Pairing sheets for every round also display this.
    It hasn't come to this but we're quite prepared to stop pairing expired members after a couple of rounds.
    We pay the $25 affiliation fee annually and get reimbursed 15% for annual memberships sold.
    Agree, a recurrent issue is juniors' parents who are not used to CFC membership dues. It helps a bit that we (Victoria Chess) offer a free tournament membership to new players and point out to them that next time they will have to join the CFC.
    And yes, the whole thing is a royal pain.

    Leave a comment:


  • Vlad Drkulec
    replied
    Originally posted by Larry Bevand View Post
    Fred...you are correct! I would rather we be on the same page....This is simply not a fun thing for us.

    However, I believe the FQE is getting many passes...and the CFC is simply turning a blind eye...as they want to keep the peace between the two organizations...at the expense of the CFC.

    That is your choice.
    IPlease be advised that we will do all we can to collect CFC memberships at the NAYCC but we will NOT pay for CFC memberships that we do not collct.


    I trust you understand that we are working in good faith but we want to be treated fairly here.

    Larry
    When we ran the CYCC/CO and NAYCC in Windsor we did not have a problem collecting memberships. We really checked memberships. If someone claimed that they had paid their membership elsewhere they had to provide some sort of proof such as a receipt and where there was doubt we did check with Bob Gillanders. We did reserve the right to not pair people in the second round if their membership was not up to date. SwissSys prompts you for every expired membership.

    My understanding is that the FQE did make arrangements to pay tournament memberships for the people who did not pay for memberships. If an organizer falls down, it will certainly impact their ability to organize future events and particularly those events that are increasingly sought after by many communities. We spoke with 30 communities very interested in hosting events like the CYCC/CO/NAYCC. We cannot talk to them about the Canadian Closed because this is spoken for through 2022. Most of our flagship events are now expected to receive bids two and three years out (in contrast to the situation from 2015 and 2016 when we still did not have bidders for the Canadian Open by early December of the previous years (2014 and 2015). In 2015, there was no Canadian Open.

    In any situation, you have to weigh the costs and the benefits of the action that you are proposing to take. We went to the CSTA conference in Ottawa despite the fact that our cupboard of events is relatively bare. It cost both Hal and I to attend at least in the form of lost earnings but the contacts and relationships should bear dividends for many years to come. The CFC will pay for our out of pocket expenses for this conference as soon as we submit the bills (in my case probably in the next few days). Without membership income, the CFC would not be able to attend such events which did benefit your NAYCC event as you have mentioned.

    Leave a comment:


  • Fred McKim
    replied
    Originally posted by Larry Bevand View Post
    Fred...you are correct! I would rather we be on the same page....This is simply not a fun thing for us.

    However, I believe the FQE is getting many passes...and the CFC is simply turning a blind eye...as they want to keep the peace between the two organizations...at the expense of the CFC.

    That is your choice.

    Please be advised that we will do all we can to collect CFC memberships at the NAYCC but we will NOT pay for CFC memberships that we do not collect.


    I trust you understand that we are working in good faith but we want to be treated fairly here.

    Larry
    Collecting CFC Memberships is something that all organizers are expected to do (see Bob's opening statement). We will also be looking at organizers who fail to fulfill their obligation to collect memberships.

    You're bringing up the perceived pass of us toward the FQE up is welcome at least by me, as it may force the CFC Executive to finally make some movement on this file (let's just say, we're not all on the same page, yet).

    Fred

    Leave a comment:

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