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You can etransfer to Henry Lam at chesstalkforum at gmail dot com
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Dark Knight / Le Chevalier Noir
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It seems to me this problem began when the CFC dropped its print magazine. Before that every member received the mag as membership confirmation, and that included name, cfc#, expiry date, chess info. Since the mag is gone, we ought to send exactly that via postcard if no valid email address is provided. If email is provided we ought to send the above in an email. If that fails, postcard. A renewal notice will be good too.
And what about every other CFC member who isn't on chesstalk and doesn't know these things?
Yes, reaching everyone can be a problem. Members are asked for email addresses when joining or renewing directly with the office. TD's are asked to collect email addresses when taking memberships at tournaments. If we don't get the cooperation, it makes it harder. Sometimes people change emails, and don't tell us.
But Alan, Gerry tells me we don't have your email addresses. Why not?
Because over the last few years when I renewed membership, sometimes in Guelph, sometimes in Windsor, nobody asked me for it, and I never received anything by mail, never filled in a form.
Members are asked for email addresses when joining or renewing directly with the office. TD's are asked to collect email addresses when taking memberships at tournaments.
I have been collecting email addresses for years (I even know Alan Baljeu's :D), but an email list isn't very stable: people change emails much more frequently than they change address.
I think Alan's main point is that the CFC doesn't try very hard. Maybe procedures could be improved.
I have been collecting email addresses for years (I even know Alan Baljeu's :D), but an email list isn't very stable: people change emails much more frequently than they change address.
I think Alan's main point is that the CFC doesn't try very hard. Maybe procedures could be improved.
Thanks John. I see our form needs updating. I will get right on that. I just need to send an email to the SubCommittee for Updating forms with emails, which works under the guidance of the Committee for updating forms, which of course reports to the Procedures Committee. First, I just need to find their email address! :o
While we are waiting for that, maybe you could send us Alan's email. :D
Point taken!
Thanks John. I see our form needs updating. I will get right on that. I just need to send an email to the SubCommittee for Updating forms with emails, which works under the guidance of the Committee for updating forms, which of course reports to the Procedures Committee. First, I just need to find their email address! :o
While we are waiting for that, maybe you could send us Alan's email. :D
Point taken!
A lot of services ask for an alternate email address (perhaps one at GMAIL or another web-based email service) that can be attempted in cases where the primary email fails. Of course, we are talking here about the difficulty in getting *1* email address, but it might be worth asking for an alternate as well (as long as you or someone is updating the form...)
I think Alan's main point is that the CFC doesn't try very hard. Maybe procedures could be improved.
I used to have form letters I sent all new correspondence members. One was a letter of welcome on which I wrote the members name. There was also the rules, a sheet with the available events they could enter and so forth.
For renewal members I can't recall what I did. However, most entered events and as I paired the tournaments they would receive the assignments as the event started.
The new members and renewals also got a printed magazine every two months.
It cost less money to retain a member than to recruit a new member.
I have been collecting email addresses for years (I even know Alan Baljeu's :D), but an email list isn't very stable: people change emails much more frequently than they change address.
I think Alan's main point is that the CFC doesn't try very hard. Maybe procedures could be improved.
I haven't used an official CFC membership form in years (but that's just me - I like to use the back of their pairing card). I consider myself a competent organizer and obtain both the mailing address (even though we may never use it - it at least identifies the city and province of the player) and the e-mail address (so the member can get their magazine). I don't see anything difficult about this.
Quite often I'll ask people if they're getting their magazine. If they say no, I send their e-mail address in as well.
Thanks John. I see our form needs updating. I will get right on that. I just need to send an email to the SubCommittee for Updating forms with emails, which works under the guidance of the Committee for updating forms, which of course reports to the Procedures Committee. First, I just need to find their email address! :o
Eek indeed, Bob. Various people have suggested that an organization with less than 1000 ordinary adult members doesn't need to have quite as much administration... maybe you could jump right on this issue, you've still got a couple of weeks left... :p
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